Administrative Executive 1

Administrative Executive 1

Date: 4 Jul 2024 Service Line / Portfolios: Location: Singapore, Singapore, SG Title: Administrator

What impact will you make?

At Deloitte, we offer a unique and exceptional career experience to inspire and empower talents like you to make an impact that matters for our clients, people and community. Whatever your aspirations, Deloitte offers you a highly inclusive, collaborative workplace and unrivalled opportunities to realize your full potential. We are always looking for people with the relentless energy to push themselves further, and to find new avenues and unique ways to reach our shared goals.

So what are you waiting for? Join the winning team now.

Work you’ll do Receipts and Payments

• Maintaining the cashbook of engagements’ bank accounts and performing monthly bank reconciliation and ensuring bank statements and advice are scanned and save in network drive.
• Assisting in payment to be made by the respective engagements through cheque payments/TT forms, disbursement forms, online banking platform and payment requisition via Minlaw E-services.
• Filing of hardcopies of receipts and payments.
• Liaising with the bank on all banking related matters.
• Downloading of OR statement of account from Minlaw E-services.
• Maintaining the filling of hardcopies/softcopies of receipts & payments, bank statements and remittance advices.
• Working with engagement team to prepare the Liquidator’s account of receipts and payments for periodical lodgement with ACRA and OR.
• Preparing payment to be made to third party liquidator fee (LCH) and oath fee (Continental Law) through disbursement form.
• Preparing the account of receipts and payments to facilitate the periodical lodgement.
• Liquidator’s Account of Receipts and Payments (Form 75 for companies under Companies Act and Form VWU-7 and CWU-10 for companies under IRDA 2018)
• Receiver or Manager’s Accounts of Receipts and Payments (Form 63 for companies under Companies Act and Form RM-2 for companies under IRDA 2018)

Statutory Filing

• Filing of Liquidator’s account using ACRA Bizfile and Minlaw E-Services.
• Filing of resolutions/minutes, change of registered office address, change of directors/secretary, for clients’ companies that are placed under winding up.
• Filing of appointment/cessation of liquidators, receivers/receivers & managers and judicial managers.
• Filing of statement of affairs and dissolution of companies.
• Filing of all other forms as required with ACRA/OR
• Extract bizfile documents (e.g. Statement of Affairs, others documents relates to insolvency).
• Filing of documents relating to OR via Minlaw E-services.
• Ensure compliance with relevant statutory and regulatory requirement.
• Maintaining and updating of the ACRA Bizfile Registered Filing Agent (RFA) Client List.
• Ensure the renewal of Qualified Individuals (AG & JL) and Registered Filing Agent (DTFAS) with ACRA before expiry.
• Maintaining a list of each Liquidator’s information (IP licence & NRIC) in the network drive.
• Liaising with Notary Public for commissioning of statutory declarations and affidavits.
• Maintaining bizfile payment records and preparing disbursement for payment to DBS Card before due date.
• Liaising with ACRA officer on other matters related to Bizfile technical issues.
Liaising with OR officer on matters related to Minlaw E-services technical issues.

Questnet

• Maintaining a list of authorised personnel to access Questnet for company searches.
• Liaising with Experian Credit personnel for proforma invoice for top up of points
• Perform company search (business profile), litigation search or individual search
• Maintaining the Questnet account, ensuring sufficient balance and performing monthly reconciliation of usage which is to be reported to finance department.
• Prepare disbursement form for top-up of the Questnet account

IRAS

• Assisting in e-filing of GST return, GST cancellation, corporate tax return, AEOI, CRS return and FATCA return. Retrieving of notices/letters from Mytaxportal.

Books and Records

• Packing and indexing of records and documents at clients’ premises, cabinets and storeroom.
• Liaising with storage provider and respective engagement team members for storage and destruction of books and records (Liquidators’ files, Company secretarial records, Clients files etc).
• Maintaining hardcopy of storage records and updating the storage listing of liquidators’ files at Iron Mountain
• Maintaining hardcopy of storage records and updating the storage listing of clients files at external service providers
• Maintaining and updating a list of cartons store in the storeroom.
• Maintaining and updating a list of secretarial records in the white cupboard.
• Assist the respective team on receiving and returning of cartons to relevant storage provider.
• Assist with movements in the storeroom where necessary.
• Record movement of empty cartons.
• Ensure the storeroom is tidied up and monitoring the movements of cartons in and out of storeroom.

Other admin support

• Maintaining and updating the Bankers’ Guarantee listing.
• Preparing disbursement form for BG commission charges.
• Prepare RRFs, charge code opening forms, Workbench, other internal forms etc as requested
• Maintaining and updating the list of engagements in INSOL1
• Maintaining file closure/record retention policy
• Maintaining the hardcopies of original indemnities and updating the list of original indemnities.
• Update the team of any changes on ACRA Bizfile.
• Process incoming and outgoing mails
• Binding and Filing
• Printing of Arch File labels
• Printing of updated cabinets listing
• Monitoring and requisition of stationeries, including photocopy paper
• Co-ordinate servicing of photocopier and fax machine if necessary.
• Liaising with Mailroom and preparing necessary documents to arrange courier and registered mails
• Assisting in any other ad-hoc departmental administrative request
• Assisting to send out of office notices when required

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We expect our people to embrace and live our purpose and shared values, challenging themselves everyday to identify issues that are most important to our clients, our people and the communities, and to make an impact that matters. In addition to living our purpose, Senior Associates / Senior Consultants / Assistant Manager across our Firm are expected to:

• Understand objectives for stakeholders, clients and Deloitte whilst aligning own performance to objectives and sets personal priorities.
• Develop themselves by actively seeking opportunities for growth, shares knowledge and experiences with others, and acts as a strong brand ambassador.
• Seek opportunities to challenge themselves, collaborate with others to deliver and takes accountability for results.
• Build relationships and communicates effectively in order to positively influence peers and stakeholders.
• Work effectively in diverse teams within a highly inclusive team culture where everyone is supported, respected and recognized for their contribution.

Requirements

• Diploma or equivalent qualification in Business or related discipline with a minimum of 2-3 years of relevant experience.
• A team player who is able to work independently and demonstrated ability to work well with other effectively in teams.

• Meticulous, possess initiative, with the ability to multi-task.
• Strong communication and interpersonal skills
• Able to hands-on with strong problem-solving skills.
• Computer proficient knowledge of MS Excel, Word, and PowerPoint is essential.

Due to volume of applications, we regret only shortlisted candidates will be notified.
Requisition ID: 104382

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